کارشناس خرید و تدارکات

Job Description

The incumbent is responsible for securing the supply of goods and services required by the organization to the specified quality, service and cost criteria through the implementation of harmonized and consistent sourcing strategies. Incumbent coordinates the preparation of the purchases, fulfills it with maximal effectiveness and monitors execution of delivery, receipt of goods, in accordance with Agreements, Contracts, Local RFQs in line with GIP policy and procedures. Cost optimization and continuous improvement of procurement processes.
• Applying of global / regional strategies and guidelines when / where appropriate.
• Conduct timely coordination and reliable communication with suppliers and organizations, as well as relevant departments.
• Optimization of the cluster’s supplier base and SRM management within the framework of procurement activities.
• Following all controls and policies by the procurement department in the cluster.

Main Areas of Responsibility:
• Under the supervising of Procurement Manager, incumbent searches and selects suppliers who can supply with required goods or services. Identify and implement local or cluster consolidation opportunities. Conduct negotiations with suppliers on the total cost of goods or services. Timely launches and executes light and full biddings in accordance with the Global GIP Policy and Procedure. Constantly seeking opportunities for company cost optimization through spend analysis, rationalizing vendor base and negotiations. Ensures continuous process improvement through the development, implementation and subsequent support of innovative approaches.
• Responsible for proper support and processing of data in the local ERP system (timely creation of purchase orders - Purchase Orders, entering data into the supplier card and timely adjustment of supplier data in local ERP system.

Procurement strategy:
• Works closely with Procurement Manager and the Global Category Procurement Team to implement JTI spend purchasing strategy and analyze spending to identify local and regional purchasing opportunities.
• Updates the procurement plan on a quarterly basis and coordinates it with the Procurement Manager. Implements the procurement plan within the assigned category.
• Responsible for the implementation of procurement of key performance indicators, monitoring the achievement of these key performance indicators by monitoring supplies and fulfillment of orders placed by suppliers.
Suppliers’ management:
• Resolves controversial issues that arise with suppliers regarding the quality of goods or services, delivery times, etc. (negotiating the amount of a fine or other types of compensation for losses caused by suppliers). Evaluates the activities of key suppliers at least twice a year, organizes and conducts meetings with them, monitors the implementation of the action plan, analyzes risks, and offers optimal solutions to prevent them.
Customer focus / partnership relations:
• Maintains daily reporting on orders for the purchase of goods and services, updates the schedule for the delivery of goods and services, and promptly informs the manager and purchase initiator about changes in the schedule. Interacts with other departments of the employer in terms of receiving purchase requests, fulfills orders in a timely manner, purchasing goods/services of high quality and at a competitive price. Interacts with global services in terms of maintaining and supporting global projects, standardization and innovation in the work process.
Compliance with Policies and Procedures:
• Monitors the proper execution of internal procedures between the Procurement Department and other departments.


Knowledge, Skills, Experience Required
Education:
• University degree in BA.
Work Experience:
• Minimum 2 years’ experience in a similar job, preferably in an international company operating in the fast-moving consumer goods (FMCG) industry.
Language Skills:
• Intermediate knowledge of English
Functional Skills:
• Knowledge of the procurement mechanism based on a bidding process.
• Experience in conducting effective negotiations.
• Business and interpersonal communication skills.
• Free orientation in tables and figures.
• Conflict management skills.
• Presentation and organizational skills.
• Teamwork.
• Planning methods and project management.