Job Description
"Please make sure to apply through the provided link after pressing " Apply". NRC will only consider applicants that come through Webcruiter."
The purpose of the officer position is day to day implementation of the support functions responsibilities.
Generic responsibilities:
● Compliance and adherence to NRC policies, guidance, and procedures.
● Implement delegated support function portfolio according to the plan of action.
● Prepare and develop status reports as required by management.
● Ensure proper filing of documents.
● Promote and share ideas for improvement of the HR and Administrative functions.
● Promote the rights of refugees and displaced in line with the advocacy strategy.
● Identify and report protection needs and gaps, explore and propose new and safer ways to assist.
Specific responsibilities:
● Provide administrative support to HR programs, including recruitment (i.e. contacting candidates for tests, and interviews, etc.), induction (i.e. managing schedules, preparing manuals, interfacing with the different departments).
● Keep personnel records up to date in Iran Filing Tree.
● Update candidate data through Webcruiter.
● Ensure all mission requests and travel accommodations of the area are arranged on time and properly.
● Contribute to the organization of events such as training, workshops, seminars
● Ensure appropriate management of office supplies and stationaries.
● General follow-up of the NRC office and houses /apartments (including rent and utility bills payments) and ensure that utility bills are paid on time.
● Handle admin part of NRC Kerman Petty Cash as per NRC Iran SOP.
● Work with different teams/CC at the office level and compile monthly visits plan and share them with BAFIA.
● Maintain compilation of proper individual files for NRC employees at the office level in coordination with the Area HR/Admin Team Leader.
● Follow up on staff attendance and administration (leaves, absence,.) at the Office level in coordination with Area HR/Admin Team Leader.
● Support the HR CO in managing leave records.
● Draft staff Employment Contracts and Amendments when required.
● Support CO HR in collecting Work Development Plans (WDP).
● Draft NRC premises contracts when required.
● Manage and supervise the NRC offices and GHs.
● Organise weekly coordination meetings.
● Conduct regular field missions to NRC premises (GH, field office).
