CEO Assistant

Job Description

Requirements:

• Education and work experience.
• At least a Bachelor's degree in Management, English, Public Relations, or related fields.
• At least 10 years of relevant work experience in similar job positions in reputable companies.

Language and Communication Skills:

• Adequate command of conversational English and the ability to communicate effectively in telephone calls and daily correspondence.
• Excellent skills in writing and drafting letters, emails, and official reports.
• Ability to professionally answer telephone calls and communicate with customers, business partners, and clients.

Soft Skills:

• Ability to manage time and prioritize tasks.
• Strong organizational skills to manage meetings, documents, and administrative matters.
• Ability to interact professionally with the CEO, board members, and other senior managers.
• Flexibility and the ability to adapt to changes in the work environment.

Personal and Professional Characteristics:

• Committed, meticulous, and organized.
• Attention to detail.
• Decision-making and crisis management skills.
• Friendly, reliable, and able to work in a professional environment.
• Responsible and a team player.

Others:

• Time management (ability to prioritize tasks and manage time effectively).
• Organizational skills (managing documents, schedules, and work meetings without confusion and stress).
• Problem-solving ability (ability to make quick decisions in sensitive and complex situations and be creative in providing solutions).
• Ability to manage meetings and events (planning, controlling, and monitoring the implementation process of management meetings and following up on approvals).
• Sufficient command of office correspondence (preparing official drafts, emails, reports, and tables).
• Ability to maintain the confidentiality of information and secrets of the organization, especially issues raised in the CEO's office.
• Flexibility and adaptability (ability to quickly adapt to the environment, colleagues, and related people).
• Proficient in Microsoft Office, especially Word, Excel, PowerPoint, and Outlook.
• Proficient in Google Workspace (Docs, Sheets, Slides, Calendar).
• Proficient in Microsoft Teams/Google Meet.

Key Responsibilities:

• Manage CEO correspondence, calls, and meetings.
• Arrange and monitor daily schedules and meeting calendars.
• Coordinate the entry and exit of guests and clients to the CEO's office.
• Follow up on administrative matters and communicate with other departments of the organization.