Job Description
We are looking for a responsible personal assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the manager’s working life and communication.
● Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages, or highlighting them for their manager’s attention.
● Managing diaries and organizing meetings and appointments, often controlling access to the manager.
● Booking and arranging travel, transport, and accommodation.
● Organizing events and conferences.
● Maintaining the director’s office systems, including data management and filing.
● Taking notes and writing minutes during meetings.
● Entering data, maintaining databases, and keeping records.
● Reminding the manager/executive of important tasks and deadlines.
● Coordinating events and speaking engagements.
● Typing, compiling and preparing reports, presentations, and correspondence.
● Managing databases and filing systems.
● Implementing and maintaining procedures/administrative systems.
● Communicating clearly and concisely with clients of all levels both internally and externally.
