Secretary

Job Description

-Operate telephone switchboard to answer or forward calls, providing information, taking messages, and screening calls -Handle incoming calls and supporting the units once on promotional events and PR campaigns -Provide information about the company, such as location of departments or offices, employees within the organization -Greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs -Manage lobby area/reception and monitor visitor access and maintain security awareness. -Coordinate courier deliveries and sort incoming letters, deliveries -Create and maintain filing systems relevant to the reception function -Schedule appointments for managers and maintain event calendars -Co-ordinate meetings and organize catering -Coordinate travel arrangements of staff, including visa arrangements, ticket vouchers, hotel bookings -Organize conference and meeting room bookings -Type managers’ correspondence, reports, text and other written material from rough drafts & corrected copies only in force majeure events or under extraordinary circumstances -Make copies of correspondence or other material -Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions -Control inventory and supplies pertaining to reception area -Provide other general administrative and clerical support to units as instructed by HR/Admin manager