● Research and identify potential, reliable, and competitive suppliers locally and overseas.
● Review the updated vendors' list as a source of material supply.
● Carry out purchasing assignments in any of the material areas according to the assignment by the supervisor.
● Receive Material Requisitions (MR) and preliminary inquiries, analysis, and clarity of technical specifications and standards of MR.
● Initiate a pre-qualification list of suppliers for approval in coordination with initiators and supervisors as required.
● Prepare Request for Quotation (RFQ), terms and conditions based on the initiator’s requirement, and send RFQ to the vendor according to the approved suppliers' list.
● Collect and verify the validity of quotations; verify technical specifications and prepare quotation evaluation form for approval.
● Prepare Purchase Order (PO) in accordance with company procurement policy and procedure and obtain necessary approval before release to the selected vendor.
● Follow up with the selected vendors to ensure receipt of “Purchase Order Acceptance” and monitor/expedite goods delivery.
● Coordinate all expediting activities, in the event that a supplier’s delay jeopardizes the implementation of the Project Master Schedule, forecast the delivery time, and expedite by all necessary means in order to reduce the delay as much as possible.
● Coordinate with vendors to change or return non-conformance materials.
● Develop and maintain relations with local authorities and agencies such as government, suppliers, etc. to ensure proper provision of services and act as company representative for procurement.
● Establish and maintain effective working relationships with co-workers, subordinates, and supervisors.
● Implement the purchase contract or order, review the invoice issued by the vendor and submit the undisputed invoice to finance.
● Follow the purchase contract or order and closed out the issue.
● Act as section head when the head is absent.
Requirements
● Bachelor's or Master's degree in related fields.
● Knowledge of computer operation and software applications.
● Knowledge of purchasing and negotiation.
● Operational language is English.
● At least 5 years of experience in the purchasing of a wide range of materials, equipment, and spare parts and services within the Oil, Gas processing, major construction, or petrochemical industry.
