منشی

مهندسين مشاور سازه

تهران

زمان انتشار ۳ ماه پیش

Job Description

•Main Objective: We are seeking a competent Secretary for the running of the daily administrative tasks and functions of the company. The ideal candidate will be a hard-working professional able to undertake a variety of tasks and work diligently under pressure. The following responsibilities are demanded: •Main Responsibilities: -Performing administrative duties -Managing records of company policies and procedures and being responsible for enforcing them within the office -Liaising with different departments to improve performance and work efficiency -Coordinating company meetings and events -Creating presentations, documents, files, spreadsheets, and databases -Follow-ups on financial matters and banks info -Preparing financial statements, reports, memos, invoice letters, and other documents -Keeping an inventory of supplies and ordering new materials as needed -Arranging for the delivery of domestic and international packages -Maintaining trusting relationships with clients and colleagues -Answering phone calls, directing phone calls to relevant staff, and welcoming visitors to the office -Writing and sending emails to teams and departments on behalf of senior managers -Opening, sorting, and distributing incoming faxes, emails, and other correspondence -Reading and analyzing incoming memos, submissions, and distributing them as needed -Making travel arrangements for executives -Handling confidential information -Ensuring compliance and adherence to company/department procedures, instructions, and policies -Ensuring that the assigned tasks are completed within the prescribed time schedules -Fulfilling company obligations relevant to the respective departments as defined in the job assignment

Requirements

-Minimum 2 years of experience in the same position -Excellent verbal and written communication skills -Proficiency in Microsoft Office applications, with exceptional knowledge of Excel -Knowledge of back-office computer systems (ERP software) -Superb organizational and time management skills and ability to work effectively in a fast-paced environment -Exceptional analytical skills to sift through high volumes of data and information -Enduring immense work pressure -Ability to juggle multiple tasks -Outstanding interpersonal skills -Adept, proficient, highly motivated, and very dependable -Impeccable attention to detail and discretion -Good knowledge of English -Gender Preference: Female

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