Job Description
•Main Objective:
We are seeking a competent Secretary for the running of the daily administrative tasks and functions of the company. The ideal candidate will be a hard-working professional able to undertake a variety of tasks and work diligently under pressure.
The following responsibilities are demanded:
•Main Responsibilities:
-Performing administrative duties
-Managing records of company policies and procedures and being responsible for enforcing them within the office
-Liaising with different departments to improve performance and work efficiency
-Coordinating company meetings and events
-Creating presentations, documents, files, spreadsheets, and databases
-Follow-ups on financial matters and banks info
-Preparing financial statements, reports, memos, invoice letters, and other documents
-Keeping an inventory of supplies and ordering new materials as needed
-Arranging for the delivery of domestic and international packages
-Maintaining trusting relationships with clients and colleagues
-Answering phone calls, directing phone calls to relevant staff, and welcoming visitors to the office
-Writing and sending emails to teams and departments on behalf of senior managers
-Opening, sorting, and distributing incoming faxes, emails, and other correspondence
-Reading and analyzing incoming memos, submissions, and distributing them as needed
-Making travel arrangements for executives
-Handling confidential information
-Ensuring compliance and adherence to company/department procedures, instructions, and policies
-Ensuring that the assigned tasks are completed within the prescribed time schedules
-Fulfilling company obligations relevant to the respective departments as defined in the job assignment