Job Description
The Procurement Specialist is responsible for managing the end-to-end purchasing process across technology, services, and operational needs of the company. This role focuses on sourcing reliable vendors, negotiating contracts, ensuring cost efficiency, maintaining accurate procurement documentation, and collaborating closely with Finance, IT, HR, and Facilities teams to support business continuity, security, and operational excellence.
Job Description – Procurement Specialist
Key Responsibilities:
- Receive, review, and prioritize purchase requests from various internal teams.
- Identify, evaluate, and maintain a pool of trusted suppliers through initial and periodic assessments.
- Collect quotations, assess the quality of goods and services, compare proposals, and select the most suitable options based on the company’s technological and business requirements.
- Create and manage purchase orders, follow up on payments and deliveries, activate services, and ensure accurate execution of contractual terms.
- Maintain complete procurement documentation and continuously update the vendor database related to technology and online services.
- Collaborate with Finance, IT, and Human Resources teams to manage asset control, service renewals, data access, and information security.
- Prepare periodic reports on procurement status, licenses, service expiration dates, and key performance indicators (KPIs) such as cost savings, SLA compliance, and renewal rates.
- Manage and document contract information and closely monitor contract execution and compliance.
- Plan and manage daily purchases related to office supplies, catering, and employee welfare services.
- Establish effective communication with internal stakeholders and the facilities team to ensure smooth procurement and operational support.
Requirements:
- Bachelor’s degree or higher in Management, Industrial Engineering, IT, Computer Science, or related fields.
- Strong negotiation, analytical, and supplier evaluation skills.
- Proficiency in office tools, particularly Excel and Google Sheets.
- High level of accuracy in documentation and written communication.
- Basic to intermediate proficiency in English.
- Flexibility, strong learning mindset, agility, and openness to new trends in the technology market.
- Behavioral Competencies
- High sense of responsibility and commitment to timelines.
- Problem-solving mindset with agility in decision-making.
- Strong adherence to confidentiality and legal/technical security of procurement information.
Benefits:
- You'll have a great impact: Your contributions will be pivotal in our mission to serve millions of people.
- You’ll be part of a team that values craftsmanship, speed, and innovation.
- We offer health insurance and a culture that values learning and autonomy.
- You’ll be surrounded by people who care about doing great work — and enjoy it along the way.
