Job Description
The objective of the role:
To ensure smooth management, we need full administrative and secretarial support at a senior level to the Managing Director.
Responsibilities:
We seek a capable and motivated candidate to join our team with a positive mindset, excellent communication skills, and a particular focus on handling customer service, customer interaction, and logistics.
The range of responsibilities will include:
- Diary management.
- Book meetings and appointments.
- Book flights, hotels, car hire, valet parking, etc.
- Organize visas and the documents needed.
- Reconcile monthly expenses.
- Check and report for staff sickness/holiday is a correct-daily update of the sickness absence report.
- Field calls for the office and MD and take messages.
- HR administration – contracts/offer letters, relevant paperwork, maintaining personnel files.
- Liaise with outsourced HR dept. on any disciplinary occurrences.
- Organize food/refreshments for business lunches.
- Input and update contact details of CRM.
- Manage office and cleaners and bike delivery.
- Carry out research for particular projects as requested by MD.
- Organize corporate and staff events.
- Assist with the organization of exhibitions and possibly attending if required.
- Manage catering and reception.
- Maintain client's car parks.
- Take minutes at various management meetings and type up minutes.
- Organize interviews.
- Purchase various items for MD as and when required.
- Organize the payment of bills etc. both MDs and companies for MD.
- Do ad hoc paperwork and duties.
- Report to the managing director.
- Probation period: 2 months.
- Working hours: 8:30 to 17.
- Travel requirements: No.