Personal Assistant

Job Description

The objective of the role:

To ensure smooth management, we need full administrative and secretarial support at a senior level to the Managing Director.

Responsibilities:

We seek a capable and motivated candidate to join our team with a positive mindset, excellent communication skills, and a particular focus on handling customer service, customer interaction, and logistics.

The range of responsibilities will include:

• Diary management.
• Book meetings and appointments.
• Book flights, hotels, car hire, valet parking, etc.
• Organize visas and the documents needed.
• Reconcile monthly expenses.
• Check and report for staff sickness/holiday is a correct-daily update of the sickness absence report.
• Field calls for the office and MD and take messages.
• HR administration – contracts/offer letters, relevant paperwork, maintaining personnel files.
• Liaise with outsourced HR dept. on any disciplinary occurrences.
• Organize food/refreshments for business lunches.
• Input and update contact details of CRM.
• Manage office and cleaners and bike delivery.
• Carry out research for particular projects as requested by MD.
• Organize corporate and staff events.
• Assist with the organization of exhibitions and possibly attending if required.
• Manage catering and reception.
• Maintain client's car parks.
• Take minutes at various management meetings and type up minutes.
• Organize interviews.
• Purchase various items for MD as and when required.
• Organize the payment of bills etc. both MDs and companies for MD.
• Do ad hoc paperwork and duties.
• Report to the managing director.
• Probation period: 2 months.
• Working hours: 8:30 to 17.
• Travel requirements: No.