Job Description

● Execute administrative tasks and do a follow-up of project accountancy, according to the administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep strict control over monetary resources. ● Execute administrative and legal-related tasks, under the supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance, and on-time payments. ● Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability. ● Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labor and fiscal law compliance. ● Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR process management. ● Update social security tax office employee files in order to meet legal requirements and duties. ● Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll. ● Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF’s interests. ● Follow up on all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative. ● Assist the administration manager in the provision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc. ● Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity. ● Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation. ● Make all administrative information available to the staff (posting, meetings, etc.) ● Classify and prepare all accounting pieces as requested by the Administration Manager. ● File the accounting documents and enter the accounting pieces in the accounting software, with support from the administration manager and/or the accounting manager (ACMA). ● Support the administration manager in translating documents into the local language. ● Assists the administration manager in meetings upon request. ● Support the personal administration manager with the Staff archiving files


● Finance, Business, or Administration-related diploma. ● Essential previous working experience of at least two years in relevant jobs. ● Desirable experience in MSF or other NGOs in developing countries. ● Mission language and local language essential. ● Essential computer literacy (Word, Excel, and the Internet). Competencies: ● Results. ● Teamwork. ● Flexibility. ● Commitment. ● Stress management.

Employment Type

  • Full Time


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