Job Description
We are looking for a new Executive Assistant to support our executive team. In addition to general administrative work, as an Executive Assistant, you may be in charge of scheduling meetings, taking minutes during sessions, maintaining databases and producing reports, and performing basic bookkeeping tasks.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Responsibilities:
● Preparing financial statements, reports, memos, invoices letters, and other documents.
● Answering phones and routing calls to the correct person or taking messages.
● Handling basic bookkeeping tasks.
● Filing and retrieving corporate records, documents, and reports.
● Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
● Helping prepare for meetings.
● Greeting visitors and deciding if they should be able to meet with executives.
● Reading and analyzing incoming memos, submissions, and distributing them as needed.
● Opening, sorting, and distributing incoming faxes, emails, and other correspondence.
● Providing general administrative support.
