Job Description
DigiExpress is a forward-thinking logistics company dedicated to pushing the boundaries of technology. We are looking for a professional and motivated Personal Assistant to join our team and work closely with the CEO .
Responsibilities
Acting as the first point of contact for the CEO with internal/external stakeholders.
Provide sophisticated calendar management for CEO, including meetings, and appointments.
Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
Demonstrating leadership to maintain credibility, trust, and support with the Executive Team.
Developing efficient documentation and filing systems.
Alignment with DigiKala Group’s PA/EA for effective calendar management.
Organize meetings and events, including preparations and writing MOM.
Attending meetings together with CEO to be on top of the subjects for further follow up.
Handle confidential information; organize and maintain files.
In the absence of the CEO, prepare correspondence on his behalf.
Answer phone calls and respond to inquiries
Booking and managing travel arrangements, including accommodations and tickets.
Maintain various records and documents.
Meet and greet CEO's guests and ensure they are looked after.
Process and distribute daily mail.
Invest in building long-lasting relationships both externally and internally.
Manage petty cash reimbursements and reconciliation.
Other projects/duties as assigned for the overall benefit of the organization.
Skills and Qualifications
Strong ability to execute work with a diversity and equity.
Significant executive support experience, including supporting C-level executives.
Expert proficiency with Microsoft Office and desktop publishing software.
Strong verbal and written communication skills both in Farsi and English.
High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, and staff.
Make appropriate, informed decisions regarding priorities and available time.
Ability to complete a high volume of tasks and projects with little or no guidance.
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
Able to maintain a high level of integrity and discretion in handling confidential information.
Excellent judgment is essential.
Ability to switch gears at a moment’s notice.
