Secretarial and Executive Assistant

Job Description

• Scheduling appointments and meetings, in accordance with CEO's schedule • Answer phone and providing prioritized call list to CEO • Maintenance and record of documents, preparing letters, reports • Assists in purchase orders • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions • Manage all incoming and outgoing (meetings, email, letters, packages) • Greeting visitors or callers and handling their inquiries or directing them to the appropriate persons according to their needs • Making travel arrangements • Keeping office equipment maintained • Formatting, inputting, editing, retrieving, researching and routing correspondence; drafting letters and documents; collecting and analyzing information based on CEO’s request