● Responsible for tracking all new machinery and spare parts, services quotations, orders, and invoices.
● Provide administrative support to the country and sales manager.
● Responsible for the office petty cash and reporting of the daily expenses.
● Prepare quotations and timely order confirmation.
● Track and investigate new machinery and life cycle services issues.
● Liaise on logistic queries from customers or sales team and follow up on deliveries.
● Follow up of payments/ clarification of outstanding invoices.
● Maintain proper records of data as well as an organized filing system that permits easy reference and rapid retrieval of information.
● Provide support to the country and sales manager in issues and concerns related to spare parts, changes, and overhauls.
● Prepare meeting reports and monthly expenses report on behalf of the country and sales manager.
● Receive, direct and relay telephone messages.
● Prepare and manage correspondence, travel schedule, and calendar of the country and sales manager.
● Report to the country manager.
Requirements
● Highly developed interpersonal and communication skills (both verbal and written).
● Fluent in English.
● Excellent organizational skills as well as time management.
● A sound confidential and assertive approach to work, where discretion is maintained at all times.
● Proven ability to work on own initiative to tight deadlines and prioritize a variety of important and urgent but diverse tasks.
● Proactive and positive “can-do” approach and thereby contributing to solutions.
● A highly collaborative approach with a strong sense of teamwork and a willingness to work with colleagues and other departments in support of organizational objectives.
● Ability to develop and maintain good working relationships at all levels.
● Proficient in MS Office.