Job Description
● Coordinating and supporting daily operational and administrative functions.
● Organizing all administrative support for all of the departments.
● Providing support in creating materials for clients meetings including presentations, report writing and publishing.
● Answer internal and external calls.
● Organizing and supervising lunch services and other events.
● Maintaining schedules and event calendars for directors and checking for overlaps.
● Allocating conference rooms and office space for meetings, events, conference calls, etc.
● Providing full support for guests (local or international) such as handing their accommodation and transportation needs and etc.
● Organizing entrance and departure of employees, especially in non-office hours.
● Monitoring and authorizing employees leave-days with liaison with the HR department.
● Supporting outsourced contract related to administrative responsibilities, office design, website, etc.
● Maintaining an up-to-date record of company contacts including their phone numbers, faxes, and addresses.
● Managing administration employees to perform efficiently at their best.
● Supervising the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities in accordance with the brand guidelines.
● Procuring office supplies and furniture, equipment, etc. in accordance with the company's purchasing policies and budgetary restrictions.
● Organizing IT, Network and Technology needs of the company.
● Managing all matters regarding the building and office maintenance.
● Performs other duties as assigned.
