Job Description

Must be mindful of procedures and regulations involved with their work Answering domestic and international calls Logging incoming calls and reporting to the supervisor Making calls to clients, staff and managers Organizing internal meetings Reminding the manager of their meetings Organizing the manager’s meetings and following up on it Organizing conference rooms and the necessary equipment prior to meetings Work correspondence through email Drawing reports as per need of the manager Drawing draft correspondence for the manager’s review and approval Receiving internal memos and office mail Indexing received and issued mail and recording in the mailroom Managing send and receive of all fax mail Constantly monitoring consumables in the office Following up the manager’s orders until satisfactory results are born Receiving guests and clients at the office Organizing business trips for the manager (including all the bookings) Logging visitor and reporting to the manager Organizing packages needed to be mailed Scouting for and organizing service providers for transportation, print and other daily office needs Drawing reports on office budget and expenditure Gathering necessary information to draw custom reports for the manager Safekeeping all documentation and maintaining secrecy of business information and critical documentation Managing purchase inquiries for the manager Cooperating with the manager in order to scope any resources needed for the department to achieve its goals and the necessary budget Conveying the manager’s orders to other staff Positive input on current activities and proactively pursuing any mismatch or hurdles to be amended in the workflow Generally carrying out the manager’s orders