Job Description
***PLEASE NOTE THAT THE RESUME MUST BE IN ENGLISH***
***PLEASE NOTE THAT THE APPLICATION DEADLINE IS 17 Dec 2023***
***PLEASE NOTE THAT THE CONTRACT DURATION IS THREE MONTHS***
About INTERSOS:
INTERSOS is a humanitarian organization on the front line of emergencies, assisting victims of armed conflicts, natural disasters, and extreme exclusion with particular attention to the protection of the most vulnerable people. Since 1992 our humanitarian workers have been helping people affected by humanitarian crises: we provide first aid, food, shelter, medical assistance, and basic goods. We ensure that basic needs, such as education, access to clean water, and health assistance are met.
INTERSOS in Iran:
Following the Taliban retaking power in Afghanistan in August 2021, which has created a sudden high influx of Afghan nationals in Iran, INTERSOS decided to assess opportunities to establish its presence in Iran. INTERSOS obtained approval from the Government of the Islamic Republic of Iran for the establishment of its presence in Tehran - Iran in November 2021 and started conducting its joint activities in June 2022. INTERSOS activities in Iran mainly focus on the health/medical sector and how to support the existing health system in coping with the high number of new refugees and its impacts on local Iranians. In addition, some social activities around people with disabilities and children were linked to medical activities.
Responsibilities:
- Input logistics data in INTERSOS Logistics software (INTERSOS Management Platform - IMP) in an accurate and timely manner.
- Carry out local purchases (RFQ and Direct Purchase) for goods and services in respect of INTERSOS and donor requirements and ensure that the line manager is aware of any problems linked to the quality or availability of the items to be purchased.
- Follow up on the payments of all suppliers and collect all the necessary supporting documents from them i.e. receipts and delivery notes. Ensure before any payment is made all originals are in the coordination office.
- Support the Logistics Coordinator in ensuring that all procurements are completed on IMP and all necessary documents are uploaded and properly archived in the finance department.
- In collaboration with the Logistics Coordinator, is responsible for the effective usage of the IMS (Inventory Management System) and accounting of inventories.
- Facilitate the negotiation with local purchasers and maintain good relationships with suppliers.
- Run market assessments and update the pre-qualified suppliers lists.
- Update all the supplier files and ensure all formations related to the supplier have been fully updated on the IMP.
- Ensure the installation and maintenance of functional office space(s) and guesthouses’ facilities with inadequate living conditions and by INTERSOS minimum standards and brand identity manual.
- Oversee regular fixed assets checks every quarter.
- Plan vehicle movements, track individual trips, and ensure the implementation of security measures.
- Handle all travel requests including booking all flight tickets and hotels.
- Monitor office consumables consumption to anticipate the office requirements and maintain them at the right time.
- Perform any other task, specific to his/her specialty area, according to the line manager's advice.
