Job Description

Executive Assistant to the Managing Director The executive assistant must be aware of the organizations aims and objectives and work to help the MD make the best use of his time by assisting in various projects as well as dealing with all secretarial and administrative tasks. The PA will be the first point of contact with both internal and external people. Discretion and confidentiality are essential attributes to be successful at this role. Main Tasks: - Ensure statutory requirements are identified and met. - Contribute to the overall development of Éclair activities. - Maintain and develop systems, procedures and records in line with the organization’s policies and objectives. - Ensure necessary records are maintained that can readily provide current, accurate and accessible information. - HR Administration – contracts/offer letters, relevant paperwork, maintaining personnel files. - Work within the framework of Eclairs’ corporate plan as directed by the Managing Director - Support the Managing Director in the preparation of all documentation required for key decision making as required SUMMARY STATEMENT: This is a key role, supporting the work of Éclair patisserie at the senior level. Reporting to the Managing Director you will be required to: • Support the day to day work of the Managing Director • Service Eclairs’ senior management team meetings • Service the board You will have access to confidential information, requiring absolute discretion at all times. Eclair patisserie is a busy organization and therefore the ability to organize and prioritize tasks is a key requirement. You will have demonstrable experience of working at a similar level and proven administrative, secretarial and office skills. You will need to be able to plan, organize anticipate requirements well in advance to support the smooth running of the business. You will be responsible for supporting all aspects of the Managing Director’s work including appointments and the diary, producing agendas, minutes and all key paperwork for meetings. You will have excellent written and verbal communication skills and be experienced at dealing with a range of external stakeholders. This role works across the organization to ensure that eclair patisserie operates intelligently and strategically.