Job Description

-Sets management meetings, takes time minutes of meetings, agendas and meeting packages for CEO and pursued results of the meeting from relevant parties -Arranges, Manages and organizes CEO daily, weekly and monthly schedule -Prepares for meetings including ordering lunch, booking conference rooms, sets up projector or video conferencing units -Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential in nature. Determines appropriate course of action, referral, or response -Sets-up staff meetings, maintains electronic staff calendars and organizes team events -Answering and dispatching phone calls to appropriate parties or take messages for unnecessary calls for CEO -Updates and maintains phone lists for the CEO -Coordinates and arranges CEO travel plans both domestically and abroad, (Visa, Ticket and Hotel is included) -Works in professional and focused manner to schedule and coordinates of internal and external meetings -Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences -Writes error-free emails and letters for various events and announcements in both Farsi and English language -Provides a bridge for smooth communication between the CEO and internal departments -Demonstrates proactive approaches to problem-solving with strong decision-making capability -Manages a variety of special projects for the CEO, some of which may have organizational impact -Updating website and Interviewing with CEO`s and member of Board