معاون اداری

Job Description

Greetings! - Exhibits polite and professional communication via phone, e-mail, and mail. - Drafts reports and correspondence. - Schedules and plans meetings, occasionally takes meeting notes. - Liaises with internal and external units to carryout job tasks. - Maintains office operations by receiving and distributing communications; collecting and mailing Correspondence and copying information. - Completes operational requirements by scheduling and assigning administrative projects and expediting work results. - Ensures travel authorizations, accommodations, and conference registrations for employees. - Makes travel arrangements for senior staff such as booking fights, hotel or restaurant reservations. - Handles mileage reimbursement requests for supervision travel. - Serves visitors by greeting, welcoming, and directing them appropriately. - Carries out administrative duties such as filing, typing, copying, binding, scanning etc. - Provides administrative support to ensure efficient operation of office. - Supports team by performing tasks related to organization and strong communication. - Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, - Maintaining equipment inventories and evaluating new equipment and techniques. - Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items and delivering supplies to work stations. - Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards. - Provides information to customers by verifying understanding of request, answering questions, and offering assistance. - Updates job knowledge by participating in educational opportunities.