Senior Office Coordinator Specialist

Job Description

Key Responsibilities:

• Facility Management: Oversee the maintenance and functionality of building infrastructure including HVAC, elevator, utilities (electricity, water, internet), and coordinate with external technicians or vendors when needed.
• Cleanliness & Hygiene Supervision: Monitor the daily performance of janitorial staff to ensure all office spaces, kitchens, meeting rooms, and restrooms are clean and well-maintained.
• Courier & Logistics Handling: Manage all incoming and outgoing deliveries, coordinate couriers, and ensure timely handling of packages and documents.
• Daily Staff Catering & Hospitality: Ensure that refreshments and daily catering supplies are always available for employees and guests; monitor pantry supplies on each floor.
• Office Supplies & Inventory Management: Track office consumables (stationery, hygiene, refreshments), place orders as needed, and maintain a well-organized inventory.
• Issue Resolution & Responsiveness: Be the go-to person for any operational or facility-related issues and ensure swift follow-up and resolution.
• Support Internal Events: Collaborate with the HR team on office events, internal gatherings, and special occasions (e.g., townhalls, celebrations).
• Administrative Cost Control & Reporting: Keep track of office-related expenditures and report periodically to the HR Manager or direct supervisor.

Requirements:

• At least 3 years of experience in office management, administrative operations, or facility management.
• Excellent multi-tasking and time-management abilities; comfortable working under pressure.
• Proficiency with tools like Google Workspace or Microsoft Office.
• Strong interpersonal and communication skills.
• Experience working with vendors, service providers, and external maintenance teams.
• Organized, detail-oriented, reliable, and responsive.