Job Description
Main Responsibilities:
Receive and review Purchase Requests from internal applicant units (production, technical, project, etc.).
Search, identify and evaluate suitable foreign suppliers in terms of price, quality, delivery time and credit.
Send Inquiry and receive Proforma Invoice from foreign vendors.
Negotiate with foreign vendors regarding commercial terms including price, payment terms, delivery time, shipping and insurance.
Select the best offer and prepare the final Purchase Order Proposal for approval by the supply chain manager.
Register orders and follow up on currency allocation steps (if needed) through relevant systems (Comprehensive Trade System, NIMA, Central Bank, etc.).
Carefully control shipping and import documents (invoice, packing list, bill of lading, insurance policy, certificate of origin, etc.) to prevent discrepancies.
Coordinate with international shipping companies, forwarders and customs brokers for timely shipment and clearance of goods.
Tracking the status of orders throughout the supply chain (from order to goods entering the warehouse).
Managing international payments and coordinating with finance and banks.
Continuous review and comparison of prices and the global market to optimize purchasing costs.
Archiving and maintaining documents and records of all foreign transactions.
Necessary follow-ups related to currency allocation.
