HR Admin Specialist

Job Description

We’re looking for a meticulous and organized admin and contract specialist to join our HR team. This role plays a key part in ensuring the smooth handling of administrative tasks and accurate processing of all employee contracts and documentation. You’ll be the backbone of HR operations, supporting both day-to-day admin and long-term compliance needs.

Key Responsibilities:

Contract & Documentation Management:

• Draft, review, and update employment contracts, NDAs, and other HR-related documents.
• Ensure timely contract renewals, amendments, and terminations in line with company policies and labor law.
• Maintain a digital and physical filing system for all HR documentation (contracts, insurance, leaves, etc.).
• Liaise with the legal team to ensure compliance with current regulations.

Attendance & Timekeeping:

• Monitor and track employee attendance, absences, and leaves through the KARA system.
• Ensure accuracy in attendance records and escalate discrepancies for resolution.
• Generate reports for payroll, performance reviews, and compliance audits.
• Support employees with attendance-related inquiries and issues.

HR Administration:

• Support HR processes, including onboarding, offboarding, job changes, and promotions.
• Manage and update employee records in the HRIS and related systems.
• Track and report on key HR metrics such as contract status, documentation completion, and attendance compliance.

Cross-Functional Support:

• Coordinate with finance and legal teams for payroll-related documentation and audits.
• Assist with visa/work permit processes for foreign employees (if applicable).
• Help implement and maintain administrative policies and procedures.

Requirements:

• Bachelor’s degree in Business Administration, Human Resources Management, Law, or a related field.
• 2+ years of experience in HR administration or contract management (preferably in a tech company).
• Familiarity with Iranian labor law and HR practices.
• Experience using KARA or similar attendance/time-tracking systems is a strong plus.
• Strong attention to detail, organizational skills, and confidentiality.
• Excellent written and verbal communication in Persian (English is a plus).
• Proficiency in Excel and Word is a must.