Executive Secretary

Job Description

•Main Objective: -We are looking for a competent Executive Secretary to support high-ranking officials in our company. -You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks. -Executive secretaries must be quick professionals with great time-management and multitasking abilities. -It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks. -The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently. •Main Responsibilities: -Maintain executive’s agenda and assist in planning appointments, board meetings, conferences -Attend meetings and keep minutes -Receive and screen phone calls and redirect them when appropriate -Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages) -Make travel arrangements for executives -Handle confidential documents ensuring they remain secure -Prepare invoices or financial statements and provide assistance in bookkeeping -Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders -Maintain electronic and paper records ensuring information is organized and easily accessible -Conduct research and prepare presentations or reports as assigned -Working Time: Saturday – Wednesday: 8:00 a.m. – 16:00 p.m. / Thursday 8:00 a.m. – 12:00 p.m.