Job Description
We are looking for a highly organized, detail-oriented, and proactive **Executive Assistant to the CEO** to join our team at SYBT Group.
The ideal candidate will provide executive support to the CEO through effective planning, organization, prioritization, and follow-up on management activities. This role involves facilitating communication and coordination across departments, ensuring the timely execution of management decisions, and maintaining the highest standards of confidentiality.
Key Responsibilities
1. Manage and coordinate the CEO’s daily schedule, meetings, appointments, and calendar.
2. Organize and prioritize tasks based on importance and urgency.
3. Coordinate and follow up on activities and action items across managers and departments.
4. Record, monitor, and follow up on meeting decisions and action items through to completion.
5. Prepare meeting agendas, minutes, and management reports.
6. Collect quantitative data, conduct preliminary analyses, and summarize information and reports received from different departments.
7. Review correspondence and requests, escalating important matters to the CEO when necessary.
8. Identify delays, operational obstacles, and issues requiring management decisions.
9. Organize, maintain, and manage access to executive documents and sensitive information.
10. Recommend improvements to administrative processes, coordination practices, and workflows.
11. Maintain strict confidentiality regarding all organizational information, discussions, correspondence, and executive decisions.
12. Attend meetings as the CEO’s representative when authorized and follow up on assigned responsibilities.
Behavioral Competencies (Work Styles)
- **Integrity and Confidentiality:** Demonstrates trustworthiness, discretion, and a strong commitment to protecting sensitive organizational information.
- **Attention to Detail:** Maintains a high level of accuracy, organization, and thoroughness in completing tasks.
- **Dependability:** Demonstrates accountability, consistency, reliability, and commitment to fulfilling responsibilities.
- **Cooperation:** Builds constructive and professional working relationships with managers and colleagues.
- **Results Orientation:** Proactively follows up on tasks and commitments to ensure timely completion and prevent unresolved issues.
Key Skills
- Time Management and Prioritization
- Coordination and Organizational Skills
- Active Listening and Effective Communication
- Critical Thinking and Problem-Solving
- Monitoring and Progress Tracking
- Judgment and Decision-Making Within Assigned Authority
- Professional Writing, Reporting, and Business Correspondence
**Additional Qualification:**
Familiarity with management, productivity, and task-tracking tools will be considered an advantage.
**Important:** A high level of integrity, discretion, and commitment to confidentiality is an essential requirement for this position.
