Job Description
● Schedule external and internal appointments/meetings, conference calls, and video conferences.
● Prepare an action list of action items and issues, referring to a relevant team member when appropriate.
● Prepare timesheets on a weekly basis for self and/or department, ensuring deadline is met.
● Use firm travel and meeting tools. Follow policies and procedures to make travel or meeting arrangements. Confirm details and create itineraries.
● Prepare travel itineraries for each trip, including multi-leg, track and record all travel costs as needed or requested.
● Assist in obtaining passports, visas, etc.
● Adhere to firm-wide policy and tools.
● Organize client visits and events as required.
● Compile, update and maintain client mailing lists using outlook, excel, look up or track information on clients and key account contacts to ensure required information is available.
● Present information to engagement teams as required.
● Actively build and develop both internal and external relationships with clients and international teams.
● Handle administrative details and routine issues independently, and take responsibility for completing this on time, to a high quality.
● Assist to service line communications, prepare and/or amend correspondence or documents using internal standards, templates, firm branding, and guidance.
● Manage administration of meetings including issuing of invitations, documentation collation, agenda preparation, monitoring of attendance, circulation of meetings.
● Liaise with and support team as needed on process and execution.
