Job Description

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals • Responsible for sending and receiving official correspondence with clients and documentation of them and also sorting and distributing incoming correspondence. • Organize and coordinate calls, appointments, meeting, conferences, travel arrangements, maintain schedules, reminders and calendars. • Responsible for the effective flow of information and communication in an organization • Arranging in-house (such as internal meetings) and external events • Assist office manager to handle foreign affairs, such as passports, visas, invitation letters etc. • Follow up actions of meetings and prepare regular progress reports for management. • Maintaining corporate files, preparing letters, reports and correspondences in professional way • Type & dispatch required letters and minutes of meetings internally and externally. • Perform any other duties defined by management for daily operation. • Maintaining good relations with all managers and colleague. • Ensuring that official equipment is always in good operational condition. • Maintaining and updating a follow up file for the purpose of reminding The Managing Director of functions, events, meetings, appointments and other related matters.