Job Description
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals
• Responsible for sending and receiving official correspondence with clients and documentation of them and also sorting and distributing incoming correspondence.
• Organize and coordinate calls, appointments, meeting, conferences, travel arrangements, maintain schedules, reminders and calendars.
• Responsible for the effective flow of information and communication in an organization
• Arranging in-house (such as internal meetings) and external events
• Assist office manager to handle foreign affairs, such as passports, visas, invitation letters etc.
• Follow up actions of meetings and prepare regular progress reports for management.
• Maintaining corporate files, preparing letters, reports and correspondences in professional way
• Type & dispatch required letters and minutes of meetings internally and externally.
• Perform any other duties defined by management for daily operation.
• Maintaining good relations with all managers and colleague.
• Ensuring that official equipment is always in good operational condition.
• Maintaining and updating a follow up file for the purpose of reminding The Managing Director of functions, events, meetings, appointments and other related matters.
