Job Description

Summary : Carries out a variety of duties related to the preparation, awarding and execution of a variety of contracts for services and materials purchase. Includes assisting in the selection of suitable vendors with the Purchasing Experts, preparing calls for tender, reviewing bids received and assisting in the determination and the award of contracts, including the monitoring and implementation of such contracts, particularly on EPC. Primary Responsibilities: Will carry out specialist contract development activities for assigned division/department on materials/services groups according to assignment. Duties and responsibilities will include: 1. Prepares tenders and contracts documentation. Includes receiving technical specifications, reviewing and discussing with originator and modifying 'scope of work' as necessary. Submits to originator for comments prior to issuing call for tender. 2. Issues and/or assists in the issue for all calls for tender for the purchase of materials and/or provision of services, such as overhaul contracts, site installation and transportation services. 3. Attends Tender opening meetings, prepares and signs list of bidders, takes notes of unclear bids and follows-up with bidder to obtain clarification of bid received. Arranges and coordinates technical evaluation of bids by concerned personnel. 4. Participates in arranging and attending Tenders Committee meetings. Presents comments and commercial assessments of bids received with recommendations for awarding bid, based on the Project procedures and policies. Follows-up on contracts awarded, to notify successful bidder, prepares "telex of intent" and arranges the financial aspects such as extraction of performance bond and arrangements for signature of contracts between involved parties. Sends regrets to unsuccessful bidders. 5. Distributes copies of signed contracts to successful bidder and concerned Project personnel and retains a Procurement Department copy. 6. Follows up on contracts, including preparing contract renewal reminders, amendments, cancellations, extensions and claims; obtaining management's approval and keeping current files for all contracts. 7. Ensures that completion certificates are prepared and duly signed upon completion of contracted work and services. 8. In conjunction with the Purchasing Experts maintains an up to date list of suitable/acceptable vendor companies. Refers to the Project's list of vendors/contractors, taking into account originators' remarks concerning suitability of services provided. Determines suppliers who are to be requested to submit bids for contracts in order to restrict bid process to the most appropriate vendors. Report to: Procurement Manager Desired start date: As soon as possible Working hours: Saturday - Wednesday 8:00am - 4:30pm