Job Description
- Complete work schedules, manage calendars, and arrange appointments.
- Manage phone calls and correspondence (e-mail, letters, packages, etc.), including opening, sorting, and routing incoming mail, answering correspondence, and preparing outgoing mail.
- Maintain a clean and organized office environment.
- Greet visitors and determine whether they should be given access to specific individuals.
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, committees, board, and other meetings.
- Monitor office expenditures, manage invoices, and handle office service contracts.
- Make commuting, accommodating, and travel arrangements for executives and occasionally other staff.
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing essential bookkeeping work.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Compile, transcribe, and distribute minutes of meetings.
- Ensure that office workflow procedures are followed with maximum efficiency
- Operate office equipment, including printers, copiers, and multimedia instruments.
Requirements
- Management relevant degrees.
- Interpersonal and communication skills.
- Active listening.
- Coordination and organization skills.
- Critical thinking.
- Service orientation.
- Time management.
- Customer and personal service skills.
- Administration and management skills.
- Proficient level of MS Office.
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