Office Coordinator

Job Description

• Complete work schedules, manage calendars, and arrange appointments.
• Manage phone calls and correspondence (e-mail, letters, packages, etc.), including opening, sorting, and routing incoming mail, answering correspondence, and preparing outgoing mail.
• Maintain a clean and organized office environment.
• Greet visitors and determine whether they should be given access to specific individuals.
• Prepare agendas and make arrangements, such as coordinating catering for luncheons, committees, board, and other meetings.
• Monitor office expenditures, manage invoices, and handle office service contracts.
• Make commuting, accommodating, and travel arrangements for executives and occasionally other staff.
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing essential bookkeeping work.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Compile, transcribe, and distribute minutes of meetings.
• Ensure that office workflow procedures are followed with maximum efficiency
• Operate office equipment, including printers, copiers, and multimedia instruments.