Job Description

Main responsibilities : Secretarial tasks: • Answer telephones, direct calls, and take messages. • Greet visitors and determine whether they should be given access to specific individuals. • Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints. • Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail. • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software. Administrative tasks: • Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer. • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors. • Operate office machines, such as photocopiers and scanners, facsimile machines, and personal computers and arrange for repairs when equipment malfunctions. • Attend meetings to record minutes. • Prepare insurance list monthly and follow deliver to insurance organization. •Follow up with insurance organization for new employee's list and documents. Reporting to: VP and HR Manager Number required : 1 Duration : Permanent Desired start date : 22nd October 2016 Probation : 2 months