Job Description
Main responsibilities :
Secretarial tasks:
• Answer telephones, direct calls, and take messages.
• Greet visitors and determine whether they should be given access to specific individuals.
• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
• Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
• Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
Administrative tasks:
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
• Operate office machines, such as photocopiers and scanners, facsimile machines, and personal computers and arrange for repairs when equipment malfunctions.
• Attend meetings to record minutes.
• Prepare insurance list monthly and follow deliver to insurance organization.
•Follow up with insurance organization for new employee's list and documents.
Reporting to: VP and HR Manager
Number required : 1
Duration : Permanent
Desired start date : 22nd October 2016
Probation : 2 months
