Job Description

- Delivers the complete procurement cycle for the local and overseas purchase of medium-critical, medium cost materials and services, ensuring end user requirements are met in terms of time lines, cost, quality and specifications. - Receives end-user requests for procurement of materials/services and undertakes checks to ensure completeness of information and proper authorization. - Considers options for procurement strategy and makes appropriate recommendations to ensure Co X benefit. Includes such considerations as single sourcing, competitive bidding and local or overseas suppliers. - Accesses database to identify potential suppliers of non-critical, medium-critical, medium cost materials and services. Prepares bid packages, invites bids, clarifies queries, receives offers and consults with end users to confirm compliance with technical specifications. - Analyses and evaluates proposals, comparing prices, specifications, and delivery dates to identify and recommend preferred suppliers. - Prepares post-approval documentation for authorization and placement with preferred supplier ensuring full protection of Company X legal and commercial position. - Addresses issues regarding minor contractual disputes in order to protect Company X position and achieve satisfactory resolution for all parties. - Coordinates with legal staff on all contractual issues in order to ensure Company X position is fully protected throughout the procurement cycle. - Coordinates with Finance and other Procurement staff for the certification and resolution of supplier invoices within contractual time frames. - Monitors the performance of suppliers to ensure agreed service levels are met and maintained. Identifies areas of shortfall and recommends remedial action. - Conducts research into local and overseas markets in order to identify and assess new or alternative sources of materials and services that meet Company X specification and pricing standards. - Maintains data in procurement information systems and on other paper-based filing systems to establish an audit trail and ensure ease of retrieval for the production of activity and expenditure reports. - Reviews product catalogs, trade journals, publications and the Internet in order to maintain current and comprehensive technical and commercial knowledge of materials and services of interest to the Company. - Develops own professional expertise through optimizing on-the-job and formal training opportunities in preparation to take over Senior Buyer duties. - Ensures all purchasing activities are undertaken in line with established policies, procedures and standards in order to maintain and promote the integrity of operations.