Job Description

1. Answer phone calls and direct calls to appropriate parties or take messages for unnecessary calls (in management area). 2. Responsible for all management official mailing and office works. 3. Prepare reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software. 4. Set management meeting, prepare minute of meeting for management and pursued results of the meeting from interested parties. 5. Greet visitors and determine whether they should be given access to specific individuals. 6. Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. 7. File and retrieve corporate documents, records, and reports. 8. Open, sort, and distribute incoming correspondence, including faxes and email. 9. Following management decisions from interested parties. 10. Receive incoming memos, submissions, and reports from parties and sort them for management consideration. 11. Make travel arrangements for executives. 12. Prepare weekly reports for management consideration.