Job Description
- Job brief:
We are looking for a person to perform a variety of administrative and clerical tasks. Duties of the CEO Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.
- Main Responsibilities:
- Organizing, planning, controlling and following up the internal activities related to the management.
- Answer/dispatch phone calls, take messages, receive/send fax or emails, type letters, copy needed documents, and archive all written correspondence, record time/subject of incoming/outgoing calls.
- Assist in providing all supporting documents, information and other reports as assigned by Managing Director.
- Coordinates office management activities.
- Logging, data entering and keeping the files updated.
- To set up and maintain paper and electronic filing systems for records, correspondence and other material.
- Arrange and coordinate meetings, appointments.
- Maintain scheduling and event calendars.
- Handling CEO guests, customers and clients.
- To manage travel arrangements (visa/ticket/hotel) and the itinerary.
- To greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
- Coordinate general services related to factory staff.
- Responsible for the General Services procurement needs.
