CEO Assistant

CEO Assistant

Job Description

The Executive Assistant will work directly with CEO and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional and capable of managing their work load and prioritizing tasks in a fast-paces corporate environment. This is an excellent opportunity to join a growing company with an international focus. • In conjunction with General Manager coordinate office operations. • Establishes and maintains office files of correspondence, publications, and other materials. • Complete and process invoices to assure timely payment of office expenses, monitor the budget monthly to coordinate the expenses. • Typing of all correspondence, agendas, communications and various reports and any other documents. • Prepares meeting agendas, prepares and distributes meeting notices, provides attendance sheets, and arranges audiovisuals and conferences/teleconferences. • Provide telephone and reception coverage. • Attends meetings, takes minutes, and follows up on action items with appropriate staff members independently. • Coordinate and maintains the managers’ calendar and schedules appointments and coordinates meeting/conferences. • Arranges travel, completing and routing necessary forms required for authorization and funding of travel; • Uses software applications such as electronic mail, desktop publishing, calendar, spreadsheets, database, PowerPoint, and word processing; • Edit and process Request for information as assigned. • Performs all other duties as assigned.

Requirements

• Excellent communication and Organization skills (written and verbal) • Bachelor’s degree required • Minimum of 3+ years of experience as assistant of CEO. • Bilingual, English and Persian. • Ability to Multi-task and strong organization and problem solving. • Ability to think on your feet and take initiative. • Advanced Microsoft Office skills, with an ability to become familiar with firm-specific • Programs and software. • Proficiency in collaboration and delegation of duties • Friendly and professional demeanor

About Company

10-49 employees

Founded in 1964 Hamta Group provides a range of turnkey solutions and services to variety of industries in Iran and Iraq. We are also sole agent of some of the leading manufacturers and suppliers in the world. Our group is supported by very solid financial backing, which is a result of our long history and varied experience. We ve been in business for almost 50 years and throughout that time we have constantly refined our operations to be as efficient as possible. At the moment our group comprises of 4 main business units.

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