Job Description

The Executive Assistant will work directly with CEO and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional and capable of managing their work load and prioritizing tasks in a fast-paces corporate environment. This is an excellent opportunity to join a growing company with an international focus. • In conjunction with General Manager coordinate office operations. • Establishes and maintains office files of correspondence, publications, and other materials. • Complete and process invoices to assure timely payment of office expenses, monitor the budget monthly to coordinate the expenses. • Typing of all correspondence, agendas, communications and various reports and any other documents. • Prepares meeting agendas, prepares and distributes meeting notices, provides attendance sheets, and arranges audiovisuals and conferences/teleconferences. • Provide telephone and reception coverage. • Attends meetings, takes minutes, and follows up on action items with appropriate staff members independently. • Coordinate and maintains the managers’ calendar and schedules appointments and coordinates meeting/conferences. • Arranges travel, completing and routing necessary forms required for authorization and funding of travel; • Uses software applications such as electronic mail, desktop publishing, calendar, spreadsheets, database, PowerPoint, and word processing; • Edit and process Request for information as assigned. • Performs all other duties as assigned.