Job Description
Haldor Topsoe is an international company with an ambitious growth strategy. Our headquarters is based in Denmark, but the vast majority of our highly specialized catalysts and products are sold to industrial plants throughout the world.
We now offer a unique position as Secretary in our newly established office in Teheran. You will join a team that currently exists of 2 colleagues; a Country Manager and a Senior Sales Manager.
Your daily tasks will include a variety of challenges within administration support. As this is a newly established position you will be able to influence and shape the scope of the job.
Your responsibilities:
- Handling incoming phone calls, e-mails, and welcoming visitors
- Handling incoming and outgoing letters and documents, including invoices. Making sure all the correct documentation is collected and properly stored
- Ensuring brochures, gifts and marketing material are available in cooperation with HTAS’ PR department
- Management and handling of payments via online banking / petty cash / cheques, including payments of invoices, salary related costs, tax. This includes ensuring proper documentation for the bookkeeping agency
- Receiving all travel reports from employees and ensure control of the report and receipts
- Assisting the HTAS controller and finance department when needed, eg. annual report, misc. correspondence etc.
- Assisting company directors in audit- and recruitment processes
- Assisting expats moving from Denmark with all aspects related to living outside their country, eg. finding houses, schools etc.
- Liaise with the embassy / government for all expat related matters
- Assisting employees in booking of airline tickets and hotel reservations for business trips
- Assisting employees in correspondence matters including writing letters, e-mails, and other written correspondence if needed
- Assisting in the organization of seminars / workshops, relevant to the employees
- Assisting the bookkeeping agency with keeping received invoices and other documents for booking in good order
- Assisting the bookkeeping agency with making provisions for large expenses each month, where the invoice has yet not been received by the end of the reporting period.
