Job Description
● Finding reliable, qualified, and economical sources for supply of raw material and components (local and foreign) and enhancing sources for all raw materials.
● Monitoring and performing sub-vendors evaluation and updating database of qualified vendors (local and foreign).
● Arranging for tender activation (if required) and receipt of quotation based on approved vendor lists and negotiating with sub-vendors for all commercial aspects and leading technical evaluation process for synchronizing all offers.
● Arranging all pre-order activities, placing orders, and finalizing all contractual aspects such as terms of payment, delivery time, quality issues, guarantees, etc.
● Monitoring and performing all pre-order activities with official authorities such as the ministry of industry, mining and trades, central bank, and other related organizations and associations.
● Assessing risks and benefits for each order considering projects and companies' requirements.
● Following up orders execution activities with sub-vendors and tracking their post-order issues such as inspection, delivery, shipment, insurance, customs clearance.
● Controlling and confirming sub-vendor shipping documents as per contract and LC conditions.
● Monitoring payment routes and finding the most reliable and viable payment methods considering companies' capacities, limitations, and sanction issues.
● Conducting negotiations with Banks (local and foreign) when required.
● Preparing online reports on all procurement activities (Pre-P.O., P.O., After P.O.) and attending board meetings when required.
● Conducting purchase committee meetings for selecting vendors.
● Arranging all activities related to the technical team, projects manager, finance manager, QC managers for proper and on-time delivery of placed orders with sub-vendors.
● Negotiating with third-party Inspection companies for their scope of work and contractual aspects.
● Managing procurement team, activities, priorities, and plans.
● Enhancing purchase methods like Long-term and privileged contracts with sub-vendors with suitable and deferred payment methods.
● Following up and updating company strategies and action plans in terms of a faster, better, and smoother supply chain.
● Defining improvement projects based on the results of monitoring and measurement reports prepared periodically within the department.
● Complying with company Quality Management System ISO 9001:2015.
● Arranging and Monitoring collection of all financial documents and ware-house deeds for settlement of payments with Sub-vendors, such as PI, Commercial Invoice, Packing List, Warehouse receipts, and so on.