Office Manager

Job Description

About Us:

Koosha is a full-service advertising agency with over 15 years of experience across all major areas of marketing and advertising. Our services include media planning, campaign management, creative production, and BTL (Below The Line) activities. We collaborate with major brands to deliver integrated marketing solutions that leave a lasting impact. We are currently seeking an experienced and results-driven personal assistant to strengthen our client portfolio and generate new business opportunities.

About the Role:

We are seeking a highly organized and proactive personal assistant to support the CEO or middle management in both professional tasks. The ideal candidate will be detail-oriented, reliable, and capable of managing a wide range of responsibilities with discretion and efficiency.

Key Responsibilities:

• Manage schedules, appointments, and travel arrangements.
• Handle email and phone correspondence professionally.
• Organize meetings and prepare necessary materials.
• Run errands and handle personal tasks as needed.
• Maintain confidentiality and act as a trusted point of contact.
• Assist with administrative tasks and light project management.
• Prepare and submit accurate reports as requested by management to support decision-making processes.
• Handle petty cash transactions, maintain detailed records, and ensure proper documentation of daily expenses.
• Assist in routine administrative and financial tasks to ensure smooth office operations.
• Coordinate with internal departments to gather necessary data for reporting and expense tracking.
• Ensure all financial activities comply with internal policies and procedures.

Requirements:

• Proven experience as a personal or executive assistant.
• Excellent organizational and time-management skills.
• Strong communication skills (written and verbal).
• Proficiency in Microsoft Office/Google Workspace.
• Ability to multitask and prioritize under pressure.
• Discretion and professionalism.
• Gender preference: Female.

Preferred:

• Bachelor’s degree or equivalent experience.
• Familiarity with project management tools.