The tasks are as follows:
- Following up roles and tasks that CEO or other managers assign
- Arranging appointments
- Answer phone calls and redirect them when necessary
- Perform all secretarial and administrative functions
- Hosting visitors and determine whether they should be given access to specific individuals
- Filing and retrieving corporate official letters and distribute email, correspondence memos, letters, faxes, and forms
- Operate office equipment such as fax machines, scan and copies
- Handling CEO guests, customers and clients
- Prioritizing workloads
- Fulfilling routine duties
- Classification and archiving of documents and letters
- Organizing company events or conferences
- High ability in communicating with customers
Requirements
- At least Bachelor’s degree
- At least 3 years of experience as a secretary
- Excellent computer skills (Office and Internet)
- English language skills (Intermediate)
- Ability to follow up multiple tasks within deadlines
- Excellent time management and multi-tasking
- Effective communication skill and Excellent Public relations
- Have a strong sense of responsibility
- Strong planning and organization skills
- High energy level and flexibility to work to the demands of the role
- Gender Preference: Female
- Ideal Age Range: Maximum 35