Schedule external and internal appointments/meetings, conference calls, and videoconferences.
Prepare an action list of action items and issues, referring to a relevant team member when appropriate.
Prepare timesheets on a weekly basis for self and/or department, ensuring deadline is met.
Use firm travel and meeting tools.
Follow policies and procedures to make travel or meeting arrangements.
Confirm details and create itineraries.
Prepare travel itineraries for each trip, including multi-leg, and track, and record all travel costs as needed or requested.
Assist in obtaining passports, visas, etc.
Adhere to firm-wide policy and tools.
Organize client visits and events as required.
Compile, update, and maintain client mailing lists using Outlook, and Excel, and look up or track information on clients and key account contacts to ensure required information is available.
Present information to engagement teams as required.
Actively build and develop both internal and external relationships with clients and international teams.
Handle administrative details and routine issues independently, and take responsibility for completing this on time, to a high quality.
Assist with service line communications, prepare and/or amend correspondence or documents using internal standards, templates, firm branding, and guidance.
Manage administration of meetings including issuing invitations, documentation collation, agenda preparation, monitoring of attendance, and circulation of meetings.
Liaise with and support the team as needed on process and execution.
Requirements
Understanding of fundraising and development activities to support the organization's goals.
Strong communication skills, both verbal and written.
Excellent interpersonal skills to establish and maintain positive relationships with diverse groups of people.