Executive Secretary

OMYA Pars Tehran

Posted a year ago

Job Description

  • Schedule external and internal appointments/meetings, conference calls, and videoconferences.
  • Prepare an action list of action items and issues, referring to a relevant team member when appropriate.
  • Prepare timesheets on a weekly basis for self and/or department, ensuring deadline is met.
  • Use firm travel and meeting tools.
  • Follow policies and procedures to make travel or meeting arrangements.
  • Confirm details and create itineraries.
  • Prepare travel itineraries for each trip, including multi-leg, and track, and record all travel costs as needed or requested.
  • Assist in obtaining passports, visas, etc.
  • Adhere to firm-wide policy and tools.
  • Organize client visits and events as required.
  • Compile, update, and maintain client mailing lists using Outlook, and Excel, and look up or track information on clients and key account contacts to ensure required information is available.
  • Present information to engagement teams as required.
  • Actively build and develop both internal and external relationships with clients and international teams.
  • Handle administrative details and routine issues independently, and take responsibility for completing this on time, to a high quality.
  • Assist with service line communications, prepare and/or amend correspondence or documents using internal standards, templates, firm branding, and guidance.
  • Manage administration of meetings including issuing invitations, documentation collation, agenda preparation, monitoring of attendance, and circulation of meetings.
  • Liaise with and support the team as needed on process and execution.

Requirements

  • Understanding of fundraising and development activities to support the organization's goals.
  • Strong communication skills, both verbal and written.
  • Excellent interpersonal skills to establish and maintain positive relationships with diverse groups of people.

Employment Type

  • Full Time

Details

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