Manage and coordinate special projects as assigned by the CEO.
Prioritize conflicting needs; handle matters expeditiously, and proactively, and follow through on projects to successful completion, often with deadline pressures.
Manage office-related affairs and communications.
Follow up actions of meetings and prepare regular progress reports for management.
Maintain corporate files, preparing letters, reports, and correspondences in a professional way.
Organize and coordinate calls, appointments, meetings, conferences, and travel arrangements, and maintain schedules, reminders, and calendars.
Type and dispatch required letters and minutes of meetings internally and externally.
File and retrieve documents, records, and reports.
Perform any other duties defined by management for daily operations.
Maintain good relations with all managers and colleagues.
Ensure that secretarial equipment is always in good operational condition.
Maintain and update a follow-up file for the purpose of reminding the CEO of functions, events, meetings, appointments, and other related matters.
Receive, sort, and distribute mail to all departments.
Requirements
Bachelor's degree in Management, Industrial Engineering, or Business.
At least 5 years of relevant work experience.
Mastery of English (conversation and translation).
Familiarity with MS Office.
Familiarity with project management framework and Jira and Trello.
Familiarity with business correspondence in Farsi and English.