Job Description
1. Identify and review supplier registration and qualification processes with target clients and organizations.
2. Identify opportunities for inclusion in clients’ Vendor Lists and Shortlists, particularly in the oil, gas, petrochemical, and steel industries.
3. Review each client’s qualification requirements, product and service categories, evaluation criteria, and required documentation.
4. Collect, review, and complete company registration documents, records, and valid certificates required for supplier qualification files.
5. Complete the required forms and information and upload supporting documents to relevant platforms and portals.
6. Follow up on supplier evaluation processes, address documentation deficiencies, and obtain qualification approvals and official inclusion in clients’ Approved Supplier Lists (Vendor Lists).
7. Monitor the validity of documents and supplier registrations, and follow up on renewals and updates to company information with clients.
8. Communicate and correspond with clients’ supplier evaluation and procurement departments to follow up on registration and qualification files.
9. Record and maintain documentation of qualification results, Vendor List and Shortlist status, approved product and service categories, applicable restrictions, and tracking reference numbers.
10. Receive, register, and forward invitations to tender and requests for quotation (RFQs) to the relevant personnel.
11. Prepare and submit periodic reports on the status of registration, evaluation, qualification, Shortlist inclusion, and supplier registration renewals.
Job Requirements
- Bachelor’s degree in Business Administration, Industrial Management, or Industrial Engineering.
- Minimum 1 year of relevant experience in commercial affairs, tendering, or supplier registration and qualification.
- Familiarity with Vendor List and Shortlist processes.
- Familiarity with supplier registration and qualification platforms.
- Proficiency in Microsoft Excel and Word.
- Ability to handle business correspondence, documentation, and follow-ups.
- Strong attention to detail, organizational skills, accountability, and communication skills.
