Job Description

- Prepares tenders and standardized tender templates and documentation. - Develops the bid and tender strategy - Prepares initial tender documentation and coordinate obtaining the required approvals. - Maintains a list of qualified vendors, especially as related to planned tenders - Compilation of various input to create a more complete tender proposal - Monitoring deadlines - Evaluation and contract negotiation - Liaises with the User Department on an ongoing basis with respect to Tender requirements and Tender status - Corresponds with vendors in conjunction with the tender process as required, i.e., non-disclosure agreements, confirmation of interest, etc. - Assists in preparation and/or review of Tender Documentation Packages comprising of Instructions to Bidders, Contract Form, General Terms Conditions, Bid Forms, etc. - Assemble and maintain internal Procurement documentation relating to the tendering process, including recording management approval relating to tendering and contracting actions. - Maintains tender files and arranges their archiving upon Tender completion - Prepares Tenders status reports and expected timelines on a regular basis and when requested. - Prepares correspondences to internal departments, bidders and contractors - Assists with the development of procurement software applications for the Project Implementation Team. - Liaises and coordinates activities with Financial Services In view of the developing and changing needs and opportunities within the company during this start-up phase, this position may perform other duties as assigned. - Follow through successful acquisitions to completion