Job Description

We are looking for a Secretary to perform a variety of administrative and clerical tasks. Duties of the Secretary include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. - Main Responsibilities: - Organizing, planning, controlling and following up the internal activities related to the management. - Answer/dispatch phone calls, take messages, receive/send fax or emails, type letters, copy needed documents, and archive all written correspondence, record time/subject of incoming/outgoing calls. - Assist in providing all supporting documents, information and other reports as assigned by Managing Director. - Coordinates office management activities. - Logging, data entering and keeping the files updated. - To set up and maintain paper and electronic filing systems for records, correspondence and other material. - Arrange and coordinate meetings, appointments. - Maintain scheduling and event calendars. - Handling CEO guests, customers and clients. - To manage travel arrangements (visa/ticket/hotel) and the itinerary. - To greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs. - Coordinate general services related staff.