Job Description

1. Report to the managers. Office Secretary shall take care of the office jobs which all the managers assign him/her to do so. 2. Feedback and report what are happening to his / her supervisor in oral every morning or at once in emergency. 3. Storage, maintenance and record of documents and office supplies. 4. Responsible for receiving, dispatching, storage of fax and printing. 5. Responsible for the maintenance of the personnel files for all local staffs, including translation and extension of contracts, sorting of attendance record and evaluation form etc. 6. Take care of office maintenance. To find the expert and efficient repairmen to fix and repair office instruments like printers, staff’s PCs and etc. To locate the expert and efficient repairman to fix the office housing systems like heating system, air-condition system and etc. Also following up the repairing process is part of Sectary duties. 7. Collect the office monthly bills and assists the Accountant to pay the bills. 8. In case some paper work is required to be done outside of office help driver, accountant and other staffs to handle the situation. For instant, SSO, Tax and etc. 9. Assist to cost reimbursement. 10. Responsible for the inquiry and follow up tracking of local large purchase. 11. Answer the incoming call accurately, clearly, and with good manners. 12. Receive the incoming guests at office: including the arrangement of tea, meal and transportation. 13. Book the safest available flights either international or domestic for the employee according to managers given schedule. In case of emergency find safe taxi to take staffs to Ahwaz. 14. Book intercity taxi for staff. 15. Arrange meetings and record the meeting minutes. 16. Handle and track the work visa, extension of visa for our staffs. Make good planning for visa extension / exit visa. Send out Visa Record weekly. 17. Assist Business & Logistics manager to track the logistics of our cargo such as local order, customs clearance and transportation, contact with the logistics department of head office. 18. Responsible for the relation and connection with the government departments, including company registration institution, SSO, foreign affairs office, commercial office etc. 19. Assist the communication and other matters between finance and bank and local finance consultant. 20. Arrange and track the local employees’ recruitment, and arrange the interview etc. 21. Help Chinese employee know the local manners and customs, and remind them about the necessary notes. 22. Complete the other works that required by leaders.