Job Description

Basic Function and Scope: • Develops and maintains filing system in assigned Department, Includes filing documents, correspondence and other records related to the activities of the assigned Department, maintaining files and locating and retrieving items from filing. Tasks and Duties: • Takes dictation and transcribes material from shorthand into typed materials for Supervisor's review. • Uses a word processor and types in English and proof reads letters, telexes, tel faxes and reports. Arranges copying and dispatches as appropriate. • Develops and maintains filing system in assigned Department. Includes filing documents, correspondence and other records related to the activities of the assigned Department, maintaining files and locating and retrieving items from filing. • Prepares routine correspondence such as standard forms and letters for supervisor's signature. Make proper travel ticket & transport booking) arrangements for the colleagues of the Department. • Orders, receives and distributes stationary and stores to assigned Department personnel. Maintains a level of stock satisfactory to run the Department business smoothly and efficiently. • Fills in various forms including staff promotion proposals, change of job titles and transfer proposals and annual appraisal reports maintaining strict confidentiality. • Similar or related duties such as operating personal computers, copying machines, providing typing assistance for other sections in assigned department etc.